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Accounts Payable Assistant -FMCG - Bishops Stortford

  • Location: Bishop's Stortford
  • Salary: £22000 - £28000 per annum per year
  • Job Type:Permanent

Posted 22 days ago

  • Sector: finance
  • Contact: Charley Callier
  • Contact Email: charley.callier@handle.co.uk
  • Start Date: ASAP
  • Expiry Date: 05 February 2022
  • Job Ref: BBBH06012022

Accounts Payable Assistant - FMCG - Bishops Stortford

A fast growing, leading FMCG business are looking for an Accounts Payable Assistant to join the team on a permanent basis. This AP Assistant will be responsible for helping the business optimise it's working capital position by ensuring that all purchase invoices are processed in a timely manner, and that the invoices are paid to agreed payment terms.

This position is an integral part of the finance function, it requires a candidate with lots of autonomy, eagerness and someone who is driven by results. The team are a great bunch, a friendly working environment and currently offer flexible working with a split between home and office hours.

Key responsibilities:

  • Process all invoices for both sites onto our SAP ByDesign system as soon as possible after receiving them.
  • Resolve queries between Purchase Orders and supplier invoices by following the clarification process in SAP, and by contacting colleagues/suppliers.
  • Communicate with suppliers regarding problems with invoices
  • Communicate with internal colleagues regarding POs
  • Ensure that invoices in query are followed up and that the number of outstanding invoices is minimised.
  • Ensure overhead invoices and other invoices with no PO are correctly coded and approved in a timely manner.
  • Organise and maintain an efficient process and tidy AP email inbox.
  • Ensure supplier invoices are correct
  • Look for new ways of processing invoices to shorten the time to process.
  • Ensure the top 100 suppliers send a statement on a regular basis (minimum monthly)
  • Reconcile statements to supplier accounts on SAP, requesting copies of missing invoices/credit notes and follow up on action points.
  • Efficient process and filing to enable presentation to Auditors at year end.
  • Perform weekly payment run, ensuring that all payments to be approved by Financial Controller are correct, and that the make up of larger payments are understood
  • Answer any questions the Financial Controller may have about the weekly payment run.
  • Ensure that suppliers are kept up to date, and any queries from suppliers are answered in a timely fashion.
  • Escalate any threats from Suppliers to Financial Controller and other appropriate people
  • Check bank details for all new suppliers to avoid fraud.
  • Review of supplier accounts to eradicate debit balances

Key skills:

  • 2 years experience in Accounts Payable in a Commercial Business
  • Experience in Food, FMCG or Retail an advantage but not essential
  • Has worked with purchase orders
  • Exceptional attention to detail
  • Strong organisational and time management skills
  • Works to deadlines
  • Eager to highlight problems and solve them proactively
  • Able to build relationships to help resolve problems
  • Constantly looks for opportunities to improve ways of workings

Apply today!

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