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Office / Internal Events Manager - IT Services

  • Location: London, SE1 7SP
  • Salary: £30000.00 - £35000.00 per annum
  • Job Type:Permanent

Posted over 1 year ago

Handle have partnered with a company who are a leading global provider of computing, electronics, and communications solutions.

They are on a mission to be the preferred global brand of visual solutions as they continue to focus on display-centric product offerings including LED monitors, projectors, commercial displays, and cloud computing solutions. They continue to pioneer in visual technology innovation to build a connected and ever-reaching digital future.

We are looking for an Office / Internal Events Manager who has previous experience of international travel management, office admin, organising charity events and team building days, excel (understanding formulas) and the ability to multitask.

Salary -£30,000 - £35,000 DOE

Location - SW London - 4 days in the office, 1 day remote

Responsibilities

  • International Travel Management - book flights, trains, (on-line and via telephone), on-line check-in, airport transfers, accommodation, currency, visas, travel itineraries, overseas office space both in-house and externally.
  • Manage and arrange company events (office parties, team building events etc)
  • Completing & arranging paperwork, including applying for travel visas where required.
  • Credit card - Reconciliation of statements by matching invoices and coding them prior to sending to finance team for payment.
  • Invoices - Pass on specific invoices to finance department for payment when required.
  • Booking meeting rooms and arranging meeting room set up as required.
  • Ordering catering as required.
  • Ordering office supplies (stationary, tea, coffee, paper, ink cartridges etc) in a timely manner.
  • Make sure the office is always in a pristine and workable condition at all times- arrange cleaning and liaise with cleaning company, various providers in cooperation with IT department.
  • Manage items in storage
  • Manage and arrange company events (office parties, team building events etc)
  • Manage timely payment of invoices from their suppliers.
  • Coordinate post, check accuracy of deliveries and outgoing post, assistance with courier booking.
  • Coordinate staff Induction timetable and manage the Online learning platform (Bridge)
  • Coordinate Interview arrangement for shortlisted candidates (correspondence with candidates to book interviews and provide feedback after interviews)
  • Provide support at busy times and in demanding situations to other departments.


Skills required

  • At least three year's experience in a similar role.
  • Additional languages skills, French / Spanish are an advantage
  • Must be familiar with Excel. Understanding of formulas is essential
  • Excellent communication skills: you must be able to display the highest levels of accuracy in both written and spoken communication.
  • Ability to multitask, work under pressure and prioritise varied workload.
  • Ability to identify problems, demonstrate use of initiative and implement appropriate solutions.
  • Self-motivated, proactive, and energetic with a positive can-do attitude.
  • Deadline orientated.
  • Creative and resourceful thinker with hands-on approach.
  • High level of technical ability with computer programmes, such as Microsoft Office.
  • Commercial mind-set with good numeracy skill.
  • Flexible attitude and positive approach to change.

If you experience matches the above and you're super interested in this role, please apply or get in touch to hear more. melanie.ashworth@handle.co.uk

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.