Handle have partnered with a company who are a leading global provider of computing, electronics, and communications solutions.
They are on a mission to be the preferred global brand of visual solutions as they continue to focus on display-centric product offerings including LED monitors, projectors, commercial displays, and cloud computing solutions. They continue to pioneer in visual technology innovation to build a connected and ever-reaching digital future.
We are looking for an Office / Internal Events Manager who has previous experience of international travel management, office admin, organising charity events and team building days, excel (understanding formulas) and the ability to multitask.
Salary -£30,000 - £35,000 DOE
Location - SW London - 4 days in the office, 1 day remote
Responsibilities
- International Travel Management - book flights, trains, (on-line and via telephone), on-line check-in, airport transfers, accommodation, currency, visas, travel itineraries, overseas office space both in-house and externally.
- Manage and arrange company events (office parties, team building events etc)
- Completing & arranging paperwork, including applying for travel visas where required.
- Credit card - Reconciliation of statements by matching invoices and coding them prior to sending to finance team for payment.
- Invoices - Pass on specific invoices to finance department for payment when required.
- Booking meeting rooms and arranging meeting room set up as required.
- Ordering catering as required.
- Ordering office supplies (stationary, tea, coffee, paper, ink cartridges etc) in a timely manner.
- Make sure the office is always in a pristine and workable condition at all times- arrange cleaning and liaise with cleaning company, various providers in cooperation with IT department.
- Manage items in storage
- Manage and arrange company events (office parties, team building events etc)
- Manage timely payment of invoices from their suppliers.
- Coordinate post, check accuracy of deliveries and outgoing post, assistance with courier booking.
- Coordinate staff Induction timetable and manage the Online learning platform (Bridge)
- Coordinate Interview arrangement for shortlisted candidates (correspondence with candidates to book interviews and provide feedback after interviews)
- Provide support at busy times and in demanding situations to other departments.
Skills required
- At least three year's experience in a similar role.
- Additional languages skills, French / Spanish are an advantage
- Must be familiar with Excel. Understanding of formulas is essential
- Excellent communication skills: you must be able to display the highest levels of accuracy in both written and spoken communication.
- Ability to multitask, work under pressure and prioritise varied workload.
- Ability to identify problems, demonstrate use of initiative and implement appropriate solutions.
- Self-motivated, proactive, and energetic with a positive can-do attitude.
- Deadline orientated.
- Creative and resourceful thinker with hands-on approach.
- High level of technical ability with computer programmes, such as Microsoft Office.
- Commercial mind-set with good numeracy skill.
- Flexible attitude and positive approach to change.
If you experience matches the above and you're super interested in this role, please apply or get in touch to hear more. melanie.ashworth@handle.co.uk
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.