EA to President, EMEA - Branding Agency

Job Title: EA to President, EMEA - Branding Agency
Contract Type: Permanent
Location: City of London, London
Salary: £38000.00 - £40000.00 per annum
Start Date: ASAP
Reference: BBBH54535
Contact Name: Alice Scott
Contact Email:
Job Published: August 26, 2016 15:57

Job Description

Handle Recruitment is working with an established global branding agency, based out of incredible offices on the south bank of the River Thames, to find a well-versed EA to be responsible for proactively managing and supporting the President, EMEA.

Key features will include:

  • Acting as the first point of contact, interacting with executive and senior management both internally and externally, maintaining close relationships with clients and all of the studios worldwide
  • Managing the smooth and efficient running of a busy diary across several different time zones, ensuring that she is on time and armed with the correct information in advance any meeting or call
  • Managing all emails and responding where appropriate; and creating a daily reminder on actionable emails
  • Planning extensive international travel including compiling detailed itineraries
  • Managing all correspondence and administration, including some personal work
  • Creating and producing presentations (advanced PowerPoint skills are essential)
  • Preparing a daily list of follow up/action items
  • Managing expenses and filing weekly timesheet
  • Drafting communication and correspondence as and when required
  • Desk research as directed to support client assignments and speaking engagements
  • Liaising closely with the 7 other PAs in the group

The successful candidate will have:

  • Previous experience in a similar role as an EA in a professional agency/creative environment
  • The ability to organise a very busy diary, prioritise tasks and pre-empt key issues
  • Superior experience planning complex travel itineraries and working across international time zones
  • Experience of taking and transcribing minutes of meetings (including Board meetings)
  • Outstanding attention to detail and proven problem solving ability
  • The ability to be resilient and tenacious
  • The ability to work fast and accurately under pressure and maintain a professional disposition at all times
  • Perseverance, patience and a great sense of humour
  • An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues
  • Confidence dealing with senior clients and following up directly
  • A really caring nature - someone who's mindful of 'the little things'
  • Advanced skills in Outlook, Excel (printing spreadsheets), PowerPoint and Word

This is a fantastic opportunity for someone who loves working in a creative and lively agency environment but is perhaps looking for more of a work/life balance and a really nice, informal, friendly culture.

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.