Executive Assistant - Media and Entertainment

Job Title: Executive Assistant - Media and Entertainment
Contract Type: Permanent
Location: City of London, London
Salary: Negotiable
Start Date: ASAP
Reference: BBBH56897
Contact Name: Rachel Scott
Contact Email:
Job Published: January 27, 2017 15:47

Job Description

Handle Recruitment are delighted to be partnering with an International Media and Entertainments company to find an established Executive Assistant who will support the Managing Director, as well a 3 other Executive Board Members.

This role is situated within an extremely fast paced division and will suit a confident, resilient character with experience supporting board level members and a passion for the Media and Entertainment industry.

The duties of this role will include:

  • Proactive calendar management, including coordinating internal and external meetings, conference calls and video conference with multi countries.
  • Arranging all travel and multiple bookings including detailed itineraries and document preparation.
  • First point of contact on all external matters including call screening, processing mail/post, meeting requests etc.
  • Receive and attend to visitors coming to meet the MD
  • Preparation and processing of expense reports
  • Providing administrative support on various projects including preparing PowerPoint and other presentation materials, preparing and integrating financial data into presentations, incorporating multi-media materials (video, music, web content etc.).
  • Meeting minutes, consolidations of presentations, report consolidation
  • Receive and prepare documentation for approval by MD, ensuring a constant and smooth communication flow including tracking of purchase orders.
  • Establish and maintain positive relationships with internal and external clients
  • Manage and update contact databases, filing and any other systems as required.
  • Word-processing documents, including letters, Excel spreadsheets and PowerPoint presentations.
  • Other adhoc duties as and when required

We're looking for:

  • Solid, demonstrated experience as an Executive Assistant supporting Board members (approx.5 years experience)
  • Media and Entertainment background preferred
  • Excellent verbal and written communication
  • Skilled of Microsoft office, Outlook, Word, Excel, and PowerPoint;
  • Strong sense of initiative and a proactive style to work on own projects;
  • Excellent organisational skills, demonstrated experience in arranging large business events;
  • Able to manage pressure and conflicting demands as well as priorities tasks

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.