Expenses, Payroll & Benefits Advisor - Design Agency

Job Title: Expenses, Payroll & Benefits Advisor - Design Agency
Contract Type: Permanent
Location: London, England
Salary: £27000.00 - £30000.00 per annum
Reference: BBBH62526
Contact Name: Rebecca O'ferrall
Contact Email:
Job Published: February 19, 2018 14:00

Job Description

Our client, a London based Design Agency, are seeking an Expenses, Payroll & Benefits Administrator to join their team on a perm basis.

Your duties will involve but are not limited to:

  • Processing of Design Directors' and Associate Directors & Team Leaders monthly credit cards & personal expenses, in line with monthly deadlines.
  • Liaising with the Design Directors', Associate Directors' & Team Leaders' to obtain receipts and additional information in order to process their expenses.
  • Ensuring company expense policy is HMRC compliant and that staff expense claims are within the agreed allowances.
  • Liaising with the HR Department and Associate Finance Director to produce the monthly payroll for approx 115 UK employees.
  • Liaising with the payroll bureau to transfer payroll information and ensuring all queries are successfully resolved.
  • Assisting employees with any payroll queries and resolving any issues, including the management of the electronic payslips.
  • Preparing year-end documents including the timely and accurate completion of P11D and calculation of the PSA payment.
  • Administration of the auto enrolment pension scheme ensuring compliance with government regulations and responding to staff queries about how the pension scheme operates.
  • Updating the pension provider with changes and processing the monthly pension payment.
  • Administration of employee benefits; including insurance policies, cycle to work scheme, childcare vouchers and GAYE schemes.
  • Updating Company dispensation with HMRC and rolling out changes across the Company.
  • New starter inductions for freelancers & permanent staff on expenses and time sheets.
  • Keeping up to date with changes to statutory legislation affecting payroll, pensions and other benefit schemes.
  • Preparing fee proposals and programmes for clients.
  • Cover for reception - including one or two late shifts (1 hour) per week until 6pm and occasional holiday cover.

The ideal candidate will posses:

  • Previous experience of administrating payroll either via a pay bureau or in-house payroll.
  • Knowledge of PAYE payroll and auto enrolment pension scheme administration.
  • Previous experience of processing employee expenses and P11D knowledge.
  • Ability to work with confidential information is essential - discreet & diplomatic.
  • Meticulous attention to detail and strong numerical skills.
  • Strong interpersonal skills, with ability to build a rapport with all level of employees within the workplace.
  • Intermediate level Excel and Word skills.
  • Good organisational skills with the ability to manage and prioritise work load effectively.
  • Ability to using own initiative to resolve queries successfully.
  • Proactive and flexible approach to work.
  • Experience of processing a payroll for a similar sized company, ideally in a creative & fast paced working environment.

Please apply NOW to avoid disappointment.

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.