Facilities Coordinator - Entertainment

Job Title: Facilities Coordinator - Entertainment
Contract Type: Permanent
Location: West End, London
Salary: £25000.00 - £30000.00 per annum
Start Date: September 2016
Reference: BBBH54199
Contact Name: Alice Scott
Contact Email:
Job Published: August 07, 2016 11:01

Job Description

Handle Recruitment is working with a leading effects company based in the heart of the West End to find an experienced Facilities Coordinator to ensure the overall smooth running and maintenance of its 2 x London buildings and facilities.

You will be a pivotal member of their support team, constantly performing to a high standard and managing and solving day to day issues as they arise.

Key features will include:

  • Managing the day-to-day facilities and services of the building/s to ensure they are consistently and effectively maintained in line with regulations and business needs
  • Assisting with the project management of office moves, refurbishments, etc.
  • Overseeing and coordinating work of contractors, ensuring work carried out is completed satisfactorily, and following up on any deficiencies
  • Ensuring the effective communication of any developments or maintenance work, building or system changes to staff as required
  • General office maintenance and repairs as needed
  • Ensuring all Health and Safety procedures are adhered to
  • Administering and updating Health & Safety compliance/Facilities records and documents for the office/s
  • Conducting risk assessments and recording accident reports
  • Reviewing all Health and Safety related policies/processes
  • Logging and assisting with Facilities requests
  • Ensuring all new starters are set up on various systems and receiving the necessary on boarding information on their first day
  • Ensuring the Runners' tasks and duties are completed in a timely manner
  • Providing administration support to the Facilities Manager
  • Keeping floor plan document up to date
  • Ensuring all camera equipment is accounted and signed for at all times
  • Management of meetings with clients; arranging refreshments and ensuring rooms, facilities and equipment are set up appropriately
  • Purchasing and providing stationery, office supplies and resources to staff as required
  • Ad hoc administration and Reception work as required

Person specification:

  • Previous experience in a similar position
  • Motivated self-starter with excellent organisational and analytical skills
  • Adept at building strong relationships and interfacing with people at all levels across the organisation
  • Excellent communication skills both verbal and written
  • Proactive approach and solution focused
  • Excellent attention to detail
  • Understanding of basic Health and Safety principals and best practice

Preferred skills/competencies:

  • Customer service experience helpful but not essential
  • Able to work shifts and availability for weekend work as required
  • Previous experience in the VFX industry helpful but not essential

Technical skills:

  • Experienced user of MS Office - Word, Excel, PowerPoint, Outlook

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.