Facilities Executive -Music

Job Title: Facilities Executive -Music
Contract Type: Temporary
Location: City of London, London
Salary: £25000 - £28000 per annum
Start Date: ASAP
Reference: BBBH73362
Contact Name: Kimberley Fairbrother
Contact Email:
Job Published: January 07, 2019 14:39

Job Description

Handle Recruitment are delighted to be representing one of the world's leading global media and entertainment companies, home to the most loved and commercially successful artists in the world. An exciting opportunity has arisen for an organised, proficient and dedicated facilities executive to join them on an initial temporary ongoing basis. As the facilities executive, you will be supporting a small but fast-paced team with administration and data analysis as required. If you have worked previously within a busy facilities role and will have had exposure to the music / entertainment industry we want to hear from you!

Responsibilities will include:

  • Administrative assistance and support to the Facilities department.
  • Responding to maintenance queries requests and call outs in a timely manner.
  • Allocating work that needed to be completed to nominated Contractors and obtaining best possible quotations.
  • Recording details of new maintenance jobs on computer system and updating regularly detailing progress.
  • Tracking the progress of the work being carried out and ensuring work is completed in-line with H&S guidelines.
  • Management of worksheets, ensuring they are kept up to date with correct and relevant information.
  • Creating Purchase Orders, managing invoices; liaison between Contractors and Accounts Payable Department.
  • Manage the administration of our supply chain to ensure consistently excellent service across all areas from creation of Purchase Orders to delivery, invoicing and Quality Control.
  • Manage the global freight logistics to ensure value, service and timeliness of inventory distribution.
  • Monitor and manage our inventory across multiple global 3PL warehouses/ fulfillment centres, consistently hitting weeks of cover targets
  • Exploitation of inventory and sales data to identify and report trends, issues and opportunities
  • Assist with S&OP to ensure optimum performance of all SKUs at all times
  • Strategic monthly and ad-hoc KPI reporting, including highlighting opportunities and making recommendations for service improvement or cost savings
  • Project management of changes and improvements to supply chain management, logistics management & inventory management
  • Ad hoc office management responsibilities as required by Head of Operations/ CEO

Ideal Skills/Attributes:

  • Substantial operational experience focusing on supply chain, logistics and inventory management.
  • Highly personable and able to form amazing working relationships.
  • Proven problem solver and self-starter
  • Able to understand and report on cost implications of particular actions and processes.
  • Excellent written communication skills
  • Strong analytical skills and data-driven thinking.
  • Ability to adapt quickly and efficiently.
  • Ability to work independently and use your initiative.
  • An excellent academic record or equivalent work experience

Person Specification

Please apply today if this sounds like the role you have been waiting for! It is essential that applicants have outstanding communication skills (both written and verbal). and have worked previously within the music and entertainment industry. In order to be considered for the role, candidates must be able to interview at short notice.

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.

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