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Front of House Reception/ Office Assistant- Sport & Live Events

Job Title: Front of House Reception/ Office Assistant- Sport & Live Events
Contract Type: Temporary
Location: City of London, London
Industry:
Salary: £22000 - £26000 per annum
Start Date: ASAP
Reference: BBBH67842
Contact Name: Natasha Uddin
Contact Email: natasha.uddin@handle.co.uk
Job Published: May 04, 2018 17:18

Job Description

A fantastic opportunity has become available with our client- the London Head Office who manage all aspects of hugely anticipated Sporting Events!

We are looking for an enthusiastic, pro-active, professional individual to join the operations and support team. This role will be based on front of house reception, acting as a key brand representative. The role will comprise both reception and administrative/ facilities management responsibilities.

Suitable candidates must have fantastic communication skills- you will be the first point of contact- greeting clients who are visiting the office, and managing a busy switchboard so exceptional communication skills are key!

We are looking for a self-starter who has a passion for Sport and the creative industry. A 'can do' attitude is a must as the responsibilities of your role will vary from day to day.

Duties involved but not limited to:

  • Welcoming all staff and guests to the office
  • Managing switchboard
  • Organising and maintaining a calendar for all room schedules
  • Managing the building guest management system
  • Responding to all customer queries
  • Performing general clerical duties (photocopying, scanning, faxing, mailing and filing
  • Arranging and tracking all couriered items & post; co-ordinating the process of incoming and outgoing deliveries
  • Monitoring and maintaining office stationary supplies
  • Ensuring the kitchen and communal dining space is fully stocked and maintained
  • Organising lunches/refreshments for meetings and events when necessary
  • Maintaining high standards of all front of house and back of house areas
  • Looking after the daily upkeep of the office facilities eg. the coffee station, dishwasher etc.; reporting any IT or building issues to the IT consultant or building manager, respectively
  • Assisting the Office Manager with other duties as required eg. HR administration tasks, project support, staff on & off-boarding, ordering branded collateral with print suppliers
  • Devising new systems to make office life easier and more enjoyable for our staff and guests

Required skills and experience

  • Friendly, energetic and unflappable under pressure
  • Excellent communication skills; both face-to-face, written and via the telephone
  • Suitable candidates must have a minimum of 2 years reception/ office support/ administrative experience

Suitable candidates must be available at no more than one weeks' notice. This is an ongoing temporary role- 1 month initially with view to extend to full time thereafter

If you wish to be part of a fun, vibrant, forward thinking company and possess the level of experience required for this role- then apply now to be considered for this amazing opportunity!

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.