Project Executive - Global Edtech Events

Handle Recruitment is seeking a Project Executive to join a FTSE listed events organisation, specialising in partnering with one of the world's biggest blue chip tech clients for a series of international edtech exhibitions.

As the Project Executive your responsibilities will include:

• Dedicated point person for liaising with 10+ partners at each show
• Crafting slide deck with the inclusions for partners at the show
• Coordinating and leading calls with each partner to explain their package
• Managing pre-show communications and reminders
• Leading onsite check-ins and gathering survey feedback
• Analysing survey feedback and sending post-show communications and thank you emails
• Day-to-day management of the process of reserving hotel rooms, and sending confirmations to VIPs, working between the Hotel and Microsoft GO Desk
• Working between with transfer provider and Microsoft to book transfers, capturing final costs for all VIP transfers
• Day-to-day management of all documents with booking information, collating information from different sources (esp. email); using formulas to calculate totals
• Confirmations sent to all VIPs regarding their stay and hotel/airport transfers
• Updating client on current room bookings and any adjustments; updating on VIP registration numbers
• Support in the preparation of on-site needs: Final lists, staff briefings, etc.
• Liaising with Microsoft contacts to gather room orders (anything required for their room, including flowers, Internet, Catering, Electrics, etc.) and be day-of contact to ensure room requirements are met
• Coordinating with suppliers, gathering estimates and inputting final orders directly
• Maintaining spreadsheet with all room set-up requirements, organise files as records for 2021
• Onsite contact during the shows, managing all clients and expectations in relation to orders
• Provide general admin support as and when required to the team

To be successful in this role you will have:

• Experience of working in project management or operations, ideally within events
• Strong attention to detail and ability to work on own initiative
• Excellent communication, negotiation and interpersonal skills
• Experience using Microsoft Suite, especially ExCel and PowerPoint
• A second language is desirable

Please get in touch or apply now for a further conversation!

Handle Recruitment is acting as an Employment Business in relation to this vacancy.