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Office and Facilities Manager - Events

Job Title: Office and Facilities Manager - Events
Contract Type: Permanent
Location: City of London, London
Industry:
Salary: Negotiable
Start Date: ASAP
Reference: BBBH55162
Contact Name: Rachel Scott
Contact Email: rachel.scott@handle.co.uk
Job Published: October 04, 2016 17:54

Job Description

The Company

Handle Recruitment are delighted to be working with an award winning events company to find an Office and Facilities Manager for a maternity cover contract of 9-12 months. This is an exciting opportunity for an experienced Office and Facilities Manager to join a successful with a global presence.

The Role

We are looking for a confident individual who has a strong sense of initiative, is a self-starter and is able to thrive within a fast paced, global organisation. The ideal candidate will be comfortable with liaising with all levels of seniority and have a discreet approach when dealing with sensitive information about the business. The duties of this role involve:

  • Management and upkeep of the office environment. Responsible for overseeing and resolving all office and building management issues.
  • Management of any external maintenance contractors and overseeing work carried out.
  • Involved in procurement and negotiating the best deals for the business.
  • Ensuring up to date spreadsheets on all finance related costs and producing weekly reports for the Finance Director outlining spend.
  • Overseeing and managing the relationship with external Facilities suppliers.
  • Acting as the Health and Safety representative for the business.
  • Booking and coordinating freight transport
  • Assisting towards Health & Safety / welfare plans and procedures for staff when on site for company events.
  • Work alongside HR in driving and maintaining a highly engaged workplace.
  • Responsibility for desks and capacity planning.
  • Overseeing the ordering of catering, stationery and office supplies.
  • Assisting in the organisation of internal staff events and parties.
  • Overseeing and coordinating bookings for meeting rooms and preparing rooms as needed
  • Meeting and greeting visitors, answering the telephone and filtering calls when necessary
  • Dealing with all post and franking, booking local and international couriers online and tracking deliveries
  • Taking responsibility for all matters relating to archiving of material and documents for all events.

To be considered for this role, we are looking for:

  • Previous Office Management experience
  • Previous experience of working in a large organisation (ideally 100+ people)
  • Previous experience of overseeing office moves and relocation's
  • Proven knowledge of health & Safety legislation and implementation of policies

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.