Office Manager - Independent Media Agency

Job Title: Office Manager - Independent Media Agency
Contract Type: Permanent
Location: West End, London
Salary: £36000.00 - £40000.00 per annum
Start Date: ASAP
Reference: BBBH54584
Contact Name: Alice Scott
Contact Email:
Job Published: October 27, 2016 16:25

Job Description

We're currently on the hunt for a confident, driven and hands on Office Manager to join a fantastic independent media agency, based in the West End of London.

This is is a key role to the business and needs an individual who has worked in a similar role previously, with a calm and methodical approach to dealing with people, IT and office relocation.

The duties of this role will include:

Office Management

  • Maintaining the overall aesthetic appearance of the office at all times
  • Arranging for repairs and planned works where necessary
  • Responsibility for office seating plans and liaison with HR & Reception
  • Managing all Office & IT insurance contracts
  • Managing relevant office running budgets
  • Supervising the Reception/Support team and working arrangements of the IT team
  • Designing and implementing office policies by establishing standards and procedures
  • Ensuring H&S policies are up-to-date
  • Key responsibility for major office refurbishments and potential office move

IT Management

  • Leading team managing IT strategy, Solutions and IT Support
  • Security of Network and Systems and Back-Up
  • Responsible for IT maintenance contract and directing priorities as they arise via IT support company
  • Designing systems to identify and plan staff support requirements re IT & telephony
  • Maintaining asset registers and staff IT asset use
  • Ensuring the technology support requirements and IT facilities remain first class
  • Managing on and offline back-ups of all servers & disaster recovery procedures
  • Exploration, costing, assessment, recommendation and implementation of new technologies/services to improve business efficiencies e.g. 'cloud' back-ups, fibre-optic broadband, etc

Data Protection and Data Management

  • Implementing data management and data protection policies and systems
  • Office administrative systems
  • Designing and managing both physical and Directory filing systems
  • Use/Understanding of a range of office software including email, spreadsheets and databases

We're looking for:

  • Previous experience in a similar office based role
  • Experience of project managing office relocation
  • A tech savvy individual with a background in IT and Data management
  • Admin focused with excellent verbal and written communications skills

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.