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Office Coordinator/Receptionist - Sports/Events, Head Office

Job Title: Office Coordinator/Receptionist - Sports/Events, Head Office
Contract Type: Temporary
Location: South West London, London
Industry:
Salary: £18000.00 - £20000.00 per annum
Start Date: ASAP
Reference: BBBH53665
Contact Name: Joe Bovis
Contact Email: joe.bovis@handle.co.uk
Job Published: July 15, 2016 15:31

Job Description

Do you want to work for one of the UK's leading Sporting & Events organisations?!… Handle are proud to be working with a fun, dynamic, creative brand who are seeking a highly organised, energetic and confident Office Assistant to join their beautiful fast paced head office in South West London. The role will be incredibly varied so a truly pro-active candidate with the capability of working within a team, as well as independently should consider this fantastic opportunity!

This position is based in a team of five who will work closely together. The role will be based on Front of House as well as back office; therefore there will be a daily rotation to accommodate this.

Accountabilities:

  • To operate a very busy switchboard and be the first point of contact; ensuring a professional, welcoming and efficient Reception service is provided at all times
  • Managing and overseeing postal services; both incoming and outgoing including courier services
  • Able to carry out roles in other departments and work with great versatility
  • Overseeing supplier agreements and relationships
  • Ensuring expenditure is within approved budget levels
  • Compliance with all the company policies and procedures
  • To answer queries from visitors, employees and the general public in an efficient, positive, polite and helpful manner
  • To book transport for staff and visitors where appropriate
  • Administer the lost property service following events
  • To assist with provision of mail room, print room, stationery store and reprographics services as required
  • Act as an ambassador and promote the best interests of the company at all times
  • To facilitate arrangement of team cover via recruitment agencies or internal staff as required

Skills & Personal Attributes

  • Must be very clearly spoken and have calm and welcoming communication skills
  • Excellent written communication skills is essential
  • Experience of working in an office environment; ability to use Microsoft Office applications
  • Must demonstrate a thorough approach to work, showing attention to detail and accuracy
  • The ability to organise yourself effectively and use your time efficiently
  • Excellent customer service skills is a must
  • Must present a highly professional image when representing the Company in person and/or by phone
  • The desire to help colleagues and a willingness to take on roles outside your normal functional responsibility when required is required
  • Must be a confident communicator with the ability to converse with a wide range of people
  • Must be able to assist others and work independently in seeking solutions to problems and queries, always using initiative with a hunger to learn and develop

Candidates must be available at no more than 2 weeks' notice, the role is due to start in 1-2 weeks' time.

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.