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PA - Publishing

Job Title: PA - Publishing
Contract Type: Temporary
Location: London, England
Industry:
Salary: £32000 - £35000 per annum
Start Date: ASAP
Reference: BBBH57863_1497630971
Contact Name: Joe Bovis
Contact Email: joe.bovis@handle.co.uk
Job Published: June 16, 2017 17:36

Job Description

Do you want the opportunity to work within a widely recognised Publishing brand? Handle are looking for a highly skilled PA to provide excellent administrative and secretarial support to the Group Operations Director.

The candidate must have a strong background in supporting Senior Executives, preferably within the creative industry. Proven ability in being able to work in a busy environment whilst prioritising heavy workloads is essential.

Duties include but are not limited to:

  • Complex diary management - managing time effectively between two offices
  • Organising internal and external meetings including the arrangement of conference calls
  • Preparing the Directors daily agendas and forecasting future appointments and business demands
  • Acting as gatekeeper; screening all forms of communication on behalf of the Executive
  • Preparation of reports, agendas and other documentation for meetings and events
  • Responsible for organising and maintaining filing systems (both physical and digital)
  • Minute taking and distribution these materials in a timely manner
  • Coordination of regular 121 meetings for the Group Operations Director and their direct reports and regular team meetings
  • Ability to format and produce PowerPoint presentations
  • Responsible for invoicing and raising purchase orders
  • International travel coordination
  • Meet and greet guests into the office
  • Expense coordination
  • Keeping records of team holidays
  • Overseeing the on-boarding of new members within certain teams
  • Additional departmental duties and administrative support when required

Mandatory Skills/Requirements:

  • Advanced Microsoft office skills
  • Experience supporting Senior Executives with complex diary and travel arrangements
  • Able to work analytically whilst always remaining accurate
  • Exceptional organisation and communication skills; both written and verbal
  • Must be experienced in dealing with sensitive and confidential information
  • Knowledge of the publishing interest and/or strong interest in books is desirable

This is a 6 month fixed term contract. Candidates must be available immediately. Please apply today if you hold the relevant experience and are seeking a new and exciting opportunity.

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.