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PA to CTOO- Media & Entertainment (part time)

Job Title: PA to CTOO- Media & Entertainment (part time)
Contract Type: Contract
Location: City of London, London, England
Industry:
Salary: Up to £26000 per annum
Start Date: ASAP
Reference: BBBH78936
Contact Name: Natasha Uddin
Contact Email: natasha.uddin@handle.co.uk
Job Published: September 12, 2019 18:02

Job Description

Part time PA role available with our client- an award-winning production company who have been entertaining the nation for decades!

We are seeking an experienced senior Assistant to support The Chief Technology & Operations Officer and wider team.

This part time role requires 30 hours support each week.

6 month fixed term contract with view to start at the beginning of October through to the end of March 2020

Key responsibilities:

  • Provide first class PA support to the CTOO (and senior team when necessary)
  • Complete management over diary to ensure timely delivery of key priorities and strategic initiatives
  • Is the focal point of contact and liaison for CTOO
  • Organises all meetings both internally and externally; including calendar management, agenda circulation, ensuring key attendees are present, preparing any necessary documentation
  • Manage team room bookings, allowing preparation time when required
  • Arrange venue hire and travel where necessary, including overseas travel, for team members and external visitors
  • May be required to offer administrative and organisational support to Facilities team in projects such as desk moves
  • Manages all incoming correspondence for the department via telephone, post and email
  • Develops new and innovative systems, procedures and controls and solutions to departmental challenges, such as document management, archiving and comms
  • To harness team spirit in the team, including the organisation of team events and activities.
  • Communicates and collaborates effectively and deal tactfully and confidentially with people at all levels across the business internally and externally
  • Organisation and approval of holiday requests, recording sickness and ensuring appropriate cover is arranged between the team at key holiday periods
  • Demonstrates an awareness of the business sensitivities and reflect this in their approaches to problems and issues that arise
  • Raises Purchase Orders in accordance with financial guidelines

Knowledge, skills & experience

  • Experienced in providing PA and secretarial support at a senior level
  • Strong, demonstrable administration skills
  • Meticulous attention to detail and accuracy and a highly conscientious approach to work
  • Excellent written and verbal communication skills, with ability to communicate clearly and concisely, presenting complex information effectively both orally and in writing
  • Good document and file management skills
  • Strong IT skills with ability to use Microsoft packages at intermediate level and advanced understanding of MS Outlook
  • Ability to handle confidential information and documents with secrecy and discretion
  • Ability to grasp and analyse complex facts or ideas quickly
  • Ability to work both independently and as an integral part of a team, exercising initiative and referring upwards only where necessary
  • Effective time management and organisational skills and the ability to prioritise own workload; planning for self and others actions that need to happen, by whom and by when
  • Take a proactive and flexible approach to work and be comfortable with a dynamic environment with constantly changing priorities

Handle Recruitment is acting as an Employment Business in relation to this vacancy.