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Junior PA to VP, Film/ Entertainment- West London

Job Title: Junior PA to VP, Film/ Entertainment- West London
Contract Type: Permanent
Location: West London, London
Industry:
Salary: £23000 - £27000 per annum
Reference: BBBH71371
Contact Name: Natasha Uddin
Contact Email: natasha.uddin@handle.co.uk
Job Published: October 18, 2018 10:18

Job Description

We are proud to be recruiting for a leader in Film, Media & Entertainment who wish to appoint a highly skilled, capable and efficient Junior PA to support The VP of Commercial & Ecommerce.

A keen interest in film is highly desirable, alongside solid administrative/ support experience.

This is an incredible opportunity to be part of a hugely successful, forward thinking brand, working closely with Senior Execs and creatives.

Proven ability in prioritising a heavy workload, juggling multiple demands and taking ownership of tasks to meet deadlines whilst supporting others is essential.

The role is based in beautiful offices in West London. A gym, restaurant and on-site parking is available.

Duties include but are not limited to:

  • Gate-keeping general correspondence; this includes the management or redirection of all telephone calls
  • Diary management
  • Coordinating travel
  • Ensuring all regular internal and external meetings are diarised in advance
  • Meeting and greeting visitors at varying levels of seniority
  • Minute taking for key meetings
  • Ensuring the Executive is fully prepared ahead of all meetings- this includes producing management & distribution of presentations, briefing papers and reports
  • Liaising with the Executive's teams and their departments
  • Keeping up-to-date with all projects the Executive is involved in
  • Managing expenses
  • Creating presentations
  • Processing PO's and assisting with invoices to ensure they are settled in accordance to timelines
  • Building and maintaining strong relationships with internal and external colleagues
  • Support the new starter process
  • Maintaining holiday and sickness records
  • Manage stationery supplies by checking stock and anticipating needed supplies; placing and expediting orders for supplies
  • Ensure company policies and processes are communicated to the business
  • Support in the new starter process
  • Maintain stationery supplies and liaison with suppliers
  • Tracking and chasing completion of tasks within the teams
  • Events coordination

Skills/Requirements:

  • Solid administrative/ support background. PA experience- a minimum of 1 year supporting at senior level is highly desirable
  • Excellent organisational and time management skills
  • Strong written and verbal communication skills
  • Ability to work fast pace remaining adaptable, pro-active and using initiative at all times
  • Excellent administrative skills; proficient in MS Excel, Word, Outlook and PowerPoint
  • Genuine passion for the Film and Entertainment industry!
  • Ability to work with discretion and integrity at all times

Please apply today if you wish to find out more about this fantastic opportunity!

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.