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PA to VP Security, EMEA

Job Title: PA to VP Security, EMEA
Contract Type: Temporary
Location: Hammersmith, London
Industry:
Salary: £140 - £160 per day
Start Date: ASAP
Reference: BBBH86464
Contact Name: Natasha Uddin
Contact Email: natasha.uddin@handle.co.uk
Job Published: January 06, 2021 17:41

Job Description

An opportunity to be part of a globally renowned, market leader within media and entertainment! Our client is keen to appoint a PA to support the VP Security, EMEA with some further team/ Executive support as required.

Suitable candidates must possess exceptional attention to detail; advanced knowledge of SAP; project management; financial reporting and data management experience. Furthermore, we are seeking candidates who are immediately available given the urgency with this role and fast approaching start date. This will be a temporary position initially, with view of further extension/ transfer to permanency.

PA DUTIES:

  • Extensive diary management to the Vice President and Senior Managers.
  • Meeting coordination, preparation and management of agendas and minutes.
  • Inbox management- managing emails, delegated actions, activities, deadlines and reminders.
  • Manage all travel requirements including travel itineraries, bookings and visas where required - both European and International
  • Ensure the Vice President & Senior Managers are fully briefed and prepared for planned meetings, events, industry dinners and conferences
  • Organisation of conference calls/video conference calls
  • Dealing with telephone calls and enquires as required
  • Process expenses in a timely manner via SAP system
  • Preparation of briefing and presentation materials
  • Engagement with other EMEA Leadership team PAs/EAs to facilitate engagements with their principles.
  • Represent the EMEA security team with the Executive Assistant members group.
  • Support the Vice President and Senior Managers on multiple large projects and manage small projects simultaneously.

FINANCIAL MANAGEMENT RESPONSIBILITIES:

  • In support of senior managers, engage in strategic budget forecasting
  • Monitor and report actual monthly cost centre spend against forecast
  • Process Purchase Orders, Receipting, Invoicing and other SAP related matters
  • Purchasing as required and recording and tracking spend data using excel spread sheets
  • Liaison with security vendors to ensure accuracy of billing and processing of payments
  • Oversight of departmental vendor contracts and ensuring they are valid and maintained.
  • Develop meaningful relationships with departmental vendors in order to act as a backup to senior management of security team.
  • Support the tracking of spend against budgets
  • Prepare accruals during the annual transition from one financial year to another
  • Prepare and co-ordinate meetings, lunches and dinners for the team
  • On-boarding of new team members
  • Order and maintain departmental key purchasing such as technology enablers, stationery, subscriptions etc.
  • Manage and maintain the directory structure on the server containing the department's information and data

REQUIRED SKILLS/ EXPERIENCE:

  • Fluent in use of SAP and financial management responsibilities
  • Previous support to project teams offering administrative and logistical assistance
  • Advanced Spread sheet development and management
  • Advanced PowerPoint, Excel and Word
  • Proven experience of data management, reporting, forecasting and budgeting
  • Strong critical thinking and problem-solving skills
  • Experience in a large multi-national organisation
  • Organised, detail orientated and able to multi-task
  • Excellent communication skills both verbal and written - including document formatting and proof reading
  • Able to prepare professional presentations via PowerPoint
  • Prior experience of working in the media industry
  • Responsive, collaborative and a strong communicator- a key part of this role will involve forming solid relationships with a number of departments, UK and International
  • Consistent exercise of sound judgement and discretion in all matters.
  • Performance to a high standard, with excellent attention to detail, on a timely basis.

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.