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Personal Assistant - International Brand Design Agency

Job Title: Personal Assistant - International Brand Design Agency
Contract Type: Permanent
Location: City of London, London
Industry:
Salary: £35000.00 - £40000.00 per annum
Start Date: ASAP
Reference: BBBH55937
Contact Name: Rachel Scott
Contact Email: rachel.scott@handle.co.uk
Job Published: November 22, 2016 18:49

Job Description

Handle Recruitment are thrilled to be partnering with an international brand design agency to find a sharp, personable and experienced Personal Assistant to support two senior Directors.

This role is best suited to an individual who has worked within a busy, creative environment, supporting 2+ Directors within an international capacity.

Working within a team of 9 PA's, this role will be responsible for:

  • Managing the smooth and efficient running of a busy diary, across several international time zones
  • Managing all emails, responding where appropriate and creating a daily reminder on actionable emails
  • Planning extensive international travel
  • Managing all the correspondence and administration, including some personal work
  • Creating and producing presentations (advanced PowerPoint skills are essential)
  • Managing expenses where necessary
  • Draft communication and correspondence as and when required
  • Desk research as directed to support client assignments and speaking engagements
  • Liaising closely with the other PAs in the group
  • Organising company events, such as agency socials and client dinners
  • Planning and coordinating the agency update meetings
  • Provide creative resourcing cover when the Studio Manager is absent, this involves managing the running of the studio and planning the day-to-day work flow management of all creative work

To be considered for this role, we're looking for:

  • Previous, solid experience as a PA, in a professional agency/creative environment
  • Must be IT literate
  • Demonstrate advanced skills in Outlook, Excel (printing spreadsheets), PowerPoint and Word
  • Superior experience planning complex travel itineraries
  • Must have previously worked across international time zones
  • Taking and transcribing minutes of meetings (including Board meetings)

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.