Project and Facilities Coordinator - Video game company

Job Title: Project and Facilities Coordinator - Video game company
Contract Type: Permanent
Location: West End, London
Salary: Negotiable
Start Date: January 2017
Reference: BBBH55642
Contact Name: Alice Scott
Contact Email:
Job Published: November 06, 2016 16:56

Job Description

Handle Recruitment is working with a leading video game publisher to find a Project and Facilities Coordinator to support a team of usability researchers in London.

The Project and Facilities Coordinator will be responsible for managing the office and user research facility, as well as coordinating research projects within a team of 10 researchers and support staff.

Key features will include:

  • Planning the test schedule; taking bookings, coordinating availability of the researchers, facility and external suppliers.
  • Proactively managing changes in project scope.
  • Tracking key project information to create reports.
  • Raising invoices and assigning costs to other departments within the company.
  • Managing procurement including Purchase Orders and invoice reconciliation.
  • Managing recruitment agencies that find and schedule members of the public to come and test titles.
  • Managing paperwork relating to recruitment of members of the public, in compliance with Legal and data protection rules.
  • Ensuring the smooth day-to-day running of the office space and user research facility.
  • Maintaining the condition of the office and facility, arranging repairs.
  • Coordinating with relevant departments and contractors for major building and refurbishment projects.
  • Maintaining supplies in the office and facility.
  • Booking travel and entertainment for the team.
  • Checking and submitting expense reports.
  • Helping to organise key meetings; making sure speakers, attendees, technical staff and management are coordinated and have all the information they need.

Person specification:

  • Previous experience working in an administrative support, project coordination or project support role.
  • Excellent communication skills.
  • Working knowledge of MS Office.
  • Highly organised - adapts to shifting priorities and demands using analytical and problem-solving skills.
  • Service oriented attitude - always professional and helpful both internally and with client teams.
  • Works collaboratively with others and provides support and assistance to colleagues.
  • Shows commitment to team and personal goals.
  • A passionate interest in video games is desirable.

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.