Reception - Talent Agency

Job Title: Reception - Talent Agency
Contract Type: Permanent
Location: London, England
Salary: Negotiable DOE
Start Date: ASAP
Reference: BBBH59235_1496674310
Contact Name: Catriona Lundie-Loggie
Contact Email:
Job Published: June 05, 2017 15:52

Job Description

Reception / Accounts Administrator Role - Talent Agency

Salary Negotiable DOE

ASAP Start

Handle Recruitment is working with one of the country's leading agencies that represents a wide range of clients including Actors, Producers and Writers. They are looking to employ a third receptionist to join their busy front of house team and assist the accounts team with their administration tasks.

Reporting into the Office Manager, key responsibilities will include:

  • Welcoming visitors to the building - greeting guests, new-starters and contractors at Reception notifying relevant staff that the visitors have arrived.
  • Managing the meeting room bookings - booking in staff requests and help to juggle the schedule to accommodate meeting room swaps for important meetings, those that need set facilities. e.g TV
  • Operating the switchboard - direct and announce calls to the relevant staff.
  • Assisting with queries regarding clients and their agents
  • Keeping up to date with email enquiries, where appropriate forwarding emails to the relevant department to deal with e.g. IT, Office Management, Accounts

Accounts Admin Duties:

  • Filing of invoices / Booking notices
  • Creating new sets of files for the above, as and when required
  • Scanning documents into the database system
  • Checking the accounts system to clear invoices from files that have been paid

The ideal candidate will have:

  • Reception experience in a fast paced, high volume call environment
  • Accounts administration experience is advantageous
  • An unflappable nature and excellent written and verbal communication
  • The ability to engage with people at all levels- both colleagues and clients
  • The flexibility to work a varying shift pattern to compliment the current receptionists

This is a fantastic opportunity to join a very well respected agency at an exciting time for the organisation, please email a CV and short covering letter to

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.