Supply Chain Administrative Assistant- Fashion HQ

Job Title: Supply Chain Administrative Assistant- Fashion HQ
Contract Type: Temporary
Location: South West London, London
Salary: £11.00 - £12.00 per hour
Start Date: ASAP
Reference: BBBH55701
Contact Name: Joe Bovis
Contact Email:
Job Published: August 31, 2018 14:28

Job Description

Handle Recruitment are recruiting for an experienced Supply Chain Administrative Assistant to work within a vibrant Fashion & Retail Head Office in South West London.

This is a great opportunity for an individual with a genuine passion for fashion & retail with solid administrative experience.

You must have some supply chain experience and have worked on systems, order management and dealt with suppliers/distributors. You will also possess good excel skills too- this will be tested at interview.


  • Ensuring and maintaining a high level of customer service with the Distributors
  • To facilitate fast, accurate and on time ordering, shipping and delivery of distributor orders
  • Manage POs
  • Highlighting factory delays/improvements to the Management and Distributors
  • Helping to lower exceptional and additional costs wherever possible
  • Ensuring you communicate day to day impact issues accurately
  • Ensuring all parties are conforming to Standard Operating Procedures (SOPs) and highlighting areas for improvement as they arise
  • Checking all aspects of costs and associated invoicing
  • Maintenance of all sales orders and purchase orders
  • Communication of ex-factory dates & amendments to customers & updating orders on NAV
  • Managing distributors, factories (through Asia Operations) and vendors to ensure monthly and quarterly shipping targets are met
  • Assisting with movement solutions for ad hoc procurement e.g. Point of Sale (POS), Point of Purchase (POP), samples etc.
  • Following delivery of orders: managing packaging, order and quality feedback and processing claims using SOPs
  • Processing Letters of Credits, commercial invoice and proforma invoices when necessary

Required attributes:

  • System skills ie Navision, SAP etc is desirable
  • A good understanding of general merchandise ordering processes and factory operations
  • A basic understanding of warehouse receiving operations and processes
  • Excellent skills on Microsoft programs, particularly Excel
  • Strong numerical, analytical and interpretive skills
  • A proactive and "can do" attitude
  • A willingness to push yourself beyond your comfort zone and develop your working
  • Strong interpersonal and communication skills
  • Ability to initiate and build good working relationships with other team members, distributors/customers and customers
  • A passion for the fashion industry!

The role is a temporary contract for 2 months initially with potential to be extended. Candidates must be available at no more than 1 weeks' notice. If you meet the requirements listed above then please apply today to be considered for this excellent opportunity!

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.