Connecting...

Team Assistant /PA - TV Production

Job Title: Team Assistant /PA - TV Production
Contract Type: Temporary
Location: London, England
Industry:
Salary: plus holiday
Start Date: ASAP
Reference: BBBH77178
Contact Name: Alice Piner
Contact Email: alice.piner@handle.co.uk
Job Published: July 05, 2019 15:18

Job Description

Handle Recruitment are currently working on a fantastic opportunity for an experience Team Assistant/ PA to join a leading TV broadcasting company.

It requires a person with prior experience of working in a busy administrative role, who is comfortable providing support to senior leaders and a large team. It is essential to be highly organised and self-motivated, and to enjoy managing multiple diaries.

Key Responsibilities include:

Team PA

  • To manage 3 busy diaries and ensure that the managers are aware of and appropriately prepared for meetings both internal and external
  • To take a proactive approach to understanding the different departments within Technology to enable effective meeting prioritisation
  • Expenses processing for senior managers
  • Arrange and coordinate meetings with suppliers, industry groups and internal staff, including catering provision and meeting and greeting participants
  • General administration support for Senior managers including assistance with reports, presentations, taking minutes and following up on actions
  • Collating fortnightly team updates for the managers in a timely manner
  • Provide cover for PA to the 3 Heads of Department when required

Department Administration

  • Point of contact for department queries and external industry groups
  • Booking and organise travel itineraries, accommodation.
  • Maintain and manage absence and holiday reporting
  • Maintaining floor plans and co-ordinating office moves and liaising with the Workspace team to resolve any issues
  • Create and distribute Fortnightly Department Newsletter
  • Manage content on departmental pages on the internal intranet
  • Deal with all required department administration i.e. maintaining distribution lists, arranging taxis, flowers, catering, when required, manage the departmental room bookings

Essential Experience & Skills

  • A proven track record of operating at a team assistant/PA level
  • Extensive experience of multiple diary management
  • Experience of having made judgement calls in relation to diary engagement
  • Can demonstrate a basic understanding of finance
  • Excellent communication skills, both verbal and written
  • Comfortable to interact confidently and effectively with internal staff and external clients all levels
  • Can demonstrate having built valued and trusted relationship with senior management and multiple stakeholders
  • Enjoys working in a very busy environment and to deadlines
  • Flexible, great multitasker and able to work on own initiative
  • Excellent organisational skills and attention to detail
  • Intermediate knowledge of Word, Excel, PowerPoint and Outlook
  • Able to manage own workload and prioritise accordingly
  • Enjoys working as part of a large team in an open-plan environment
  • A keen interest in broadcast television and technology

Please note this is a temporary position beginning ASAP, there is potential for this role to convert to a perm position so we are keen to hear form candidates looking for longevity.

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.

 

 

Get similar jobs like these by email

By submitting your details you agree to our T&C's