Team Assistant /PA - TV Production

Job Title: Team Assistant /PA - TV Production
Contract Type: Temporary
Location: London, England
Salary: plus holiday
Start Date: ASAP
Reference: BBBH77178
Contact Name: Alice Piner
Contact Email:
Job Published: July 05, 2019 15:18

Job Description

Handle Recruitment are currently working on a fantastic opportunity for an experience Team Assistant/ PA to join a leading TV broadcasting company.

It requires a person with prior experience of working in a busy administrative role, who is comfortable providing support to senior leaders and a large team. It is essential to be highly organised and self-motivated, and to enjoy managing multiple diaries.

Key Responsibilities include:

Team PA

  • To manage 3 busy diaries and ensure that the managers are aware of and appropriately prepared for meetings both internal and external
  • To take a proactive approach to understanding the different departments within Technology to enable effective meeting prioritisation
  • Expenses processing for senior managers
  • Arrange and coordinate meetings with suppliers, industry groups and internal staff, including catering provision and meeting and greeting participants
  • General administration support for Senior managers including assistance with reports, presentations, taking minutes and following up on actions
  • Collating fortnightly team updates for the managers in a timely manner
  • Provide cover for PA to the 3 Heads of Department when required

Department Administration

  • Point of contact for department queries and external industry groups
  • Booking and organise travel itineraries, accommodation.
  • Maintain and manage absence and holiday reporting
  • Maintaining floor plans and co-ordinating office moves and liaising with the Workspace team to resolve any issues
  • Create and distribute Fortnightly Department Newsletter
  • Manage content on departmental pages on the internal intranet
  • Deal with all required department administration i.e. maintaining distribution lists, arranging taxis, flowers, catering, when required, manage the departmental room bookings

Essential Experience & Skills

  • A proven track record of operating at a team assistant/PA level
  • Extensive experience of multiple diary management
  • Experience of having made judgement calls in relation to diary engagement
  • Can demonstrate a basic understanding of finance
  • Excellent communication skills, both verbal and written
  • Comfortable to interact confidently and effectively with internal staff and external clients all levels
  • Can demonstrate having built valued and trusted relationship with senior management and multiple stakeholders
  • Enjoys working in a very busy environment and to deadlines
  • Flexible, great multitasker and able to work on own initiative
  • Excellent organisational skills and attention to detail
  • Intermediate knowledge of Word, Excel, PowerPoint and Outlook
  • Able to manage own workload and prioritise accordingly
  • Enjoys working as part of a large team in an open-plan environment
  • A keen interest in broadcast television and technology

Please note this is a temporary position beginning ASAP, there is potential for this role to convert to a perm position so we are keen to hear form candidates looking for longevity.

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.