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Team Assistant- TV & Entertainment

Job Title: Team Assistant- TV & Entertainment
Contract Type: Temporary
Location: City of London, London
Industry:
Salary: £35000.00 - £40000.00 per annum
Start Date: ASAP
Reference: BBBH88038
Contact Name: Natasha Uddin
Contact Email: natasha.uddin@handle.co.uk
Job Published: May 06, 2021 11:16

Job Description

A rare, amazing opportunity to join a progressive team within TV & Entertainment!

We are keen to speak with experienced Team Assistant's/ PA's with a proven track record of supporting multiple teams and Senior Executives, within media & entertainment.

This position will involve providing senior level administrative support to a number of Production and Post Production Executives. The executive leadership team are currently managing a number of productions across various regions. They require an assistant who can work at pace, adapt to change, manage multiple tasks/ projects/ events simultaneously and who has a "can-do" attitude for all situations.

The successful candidate will be a collaborative team member who is exceptionally well-organised, able to effectively multi-task & prioritise, and take initiative.

Description

  • Provide full administrative support to Production and Post Production Executives.
  • Ability to manage cross-functional calendars with heavy calendaring, while supporting the overall team
  • Organise meetings via live, video conference and conference calls
  • Quickly develop an understanding of the teams operations, culture, policies and procedures
  • Help plan and execute off-site meetings for teams
  • Handle and maintain highly confidential and sensitive information
  • Strategic thinking needed, able to understand the business and see the "big picture"
  • Ability to excel working with complex and different personalities diplomatically
  • Proactively manage team support, ranging from printer management, supplies, facilities and more
  • Completing expense reports
  • Help with on-boarding new employees

Key qualifications/ experience required:

  • Previous executive administrative experience, preferably in TV/ entertainment
  • Efficient in the use of various software/ highly technically savvy. Confident in the use of Keynote & Excel
  • Contribute a fun and creative approach to team activities and morale
  • Excellent organisational skills, acute attention to detail with the ability to juggle multiple tasks in a fast-paced, and time sensitive environment
  • Proven track record of meeting deadlines and taking initiative to make confident decisions quickly and under pressure
  • Experience managing diaries for multiple executives and teams
  • Must possess a "can-do" attitude for all situations
  • Excellent written and verbal communication skills and professional demeanour
  • Demonstrates a proactive ability to anticipate needs and changes, then react efficiently with independent/sound judgement
  • Has a passion for learning new things, continuous improvement and sharing best practices
  • Direct experience dealing with sensitive and confidential information with integrity
  • Determined, self-motivated and eager to take on new challenges
  • Exceptional worth ethic, discreet and trustworthy
  • Must be confident to make complicated decisions on their own when needed and able to explain their reasoning
  • Ability to influence others; manage conflict appropriately, know when to delegate issues upward
  • Able to anticipate change and react efficiently
  • Overall ability to understand and retain new information quickly
  • Calm under pressure
  • Experience planning, managing and executing events and meetings
  • Experience of creating spreadsheets to manage costs and analyse budgets
  • Knowledge of/ experience in television or film production
  • Ability to establish and maintain effective business relationships

This position is due to start ASAP, for an initial duration of 6 months, with strong possibility of extension/ potential transference to permanency thereafter.

Handle actively welcomes applicants from under-represented backgrounds

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.