Back to Job Search

Compliance Specialist

  • Location: City of London
  • Salary: Negotiable
  • Job Type:Permanent

Posted 27 days ago

  • Sector: Careers at handle
  • Type: hybrid
  • Contact: Emily Smacchi
  • Contact Email: emily.smacchi@handle.co.uk
  • Expiry Date: 10 April 2024
  • Job Ref: BBBH109528

Role: Compliance Specialist, Handle Recruitment Ltd

Location: Hybrid - currently 3 days in central London office

Who are we

Handle is a brand talent partner: we connect our clients with exceptional people who will power their brand, and we connect brilliant candidates with roles they'll love in exciting industries. We are the recruitment partner of choice to entertainment companies, media brands, social networks, sports bodies, retailers, and digital technology providers, meaning you'll be working with some of the greatest brands in London and beyond.

We are a social team based on oxford street in Central London. As well as a fantastic culture Handle offer some great benefits including health care, exercise class memberships, Thursday socials and lots more.

What you will be doing

As part of a busy Business Operations team the Compliance Specialist is tasked with keeping track of all temporary and contract workers, making sure we have requested, tracked, and saved all in date and current information on file. Ensuring contractual and regulatory compliance.

Compliance Administration:

Ensure all day-to-day compliance requirements are requested and complete and saved on Bullhorn CRM for all temporary and contact placements, including:

  • Issuing S1, KID and appropriate contracts and handbooks to pending workers and clients for signature via DocuSign.
  • Requesting Limited Company Information from workers operating via their PSC
  • Creating and issuing Limited Company contracts (workers and clients) and contract extensions via DocuSign.
  • Liaising with Umbrella Companies and requesting required information.
  • Creating and issuing Umbrella contracts and extensions.
  • Requesting Right to Work information from workers and using HMRC approved checks to ensure all workers have the relevant proof of R2W.
  • Approving all temporary and contract placements on Bullhorn.
  • Chasing candidates for their reference contact details & sourcing candidate references.
  • Sending temp-packs and forms via echo sign to workers.
  • Running the weekly AWR report, liaising with clients to gather AWR information and updating rates for AWR where appropriate.
  • Managing CV submissions and actions on client specific portals.
  • Run compliance report & distribute.

Temp Desk Administration:

  • Chase missing time sheets weekly - chase candidates to submit and clients to approve.
  • Book registrations on Bullhorn.
  • Ad hoc candidate queries - escalating when required.
  • Carry out weekly checks to manage end-of-assignments:
    • Weekly drop off report.
    • Extend/end bookings.

General Administration:

  • Allocation of Ad slots and monthly reporting to view usage
  • CV formatting
  • Monitoring the website response inbox
  • Assisting Accounts with billing and PO queries.

Person Characteristics:

  • Experience working within temp and contract compliance for a busy Recruitment company.
  • Highly organised.
  • Ability to prioritise in a variable and fast paced environment.
  • Attention to detail.
  • Methodical and process-driven

Skills

  • Experience using a recruitment ATS or CRM.
  • Familiarity with invoicing/ billing procedures.
  • Good understanding of legal compliance affecting recruitment.

Rewards at Handle

  • Free membership for HIIT workouts at Rowbots, the complete workouts for the body and mind
  • Healthcare benefits and money off retail
  • Monthly company meetings to unwind and toast our successes
  • Thursday drinks (alcoholic and non-alcoholic options)
  • 25 day holiday entitlement + bank holidays
  • Quarterly team social outings

You must be a natural problem-solver with great attention to detail. The role requires you to be able to multi-task and work calmly under pressure.

In return we offer you the opportunity to grow within a stimulating work environment and provide a strong and supportive team culture and a healthy work: play balance.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.