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Front of House and Facilities Administrator

  • Location: London
  • Salary: £15.38 - £16.41 per hour
  • Job Type:Temporary

Posted about 2 months ago

  • Sector: office support
  • Type: office-based
  • Contact: Jenny O'Halloran
  • Contact Email: jenny.ohalloran@handle.co.uk
  • Expiry Date: 17 February 2024
  • Job Ref: BBBH108983

Front of House & Facilities Administrator

Handle Recruitment have exclusively partnered with a creative agency who are looking for a Front of House and Facilities Administrator to join their office in London.

Responsibilities include but are not limited to:

  • Manage the Reception and Front of House via guest arrivals, signing in the guest book and receiving company calls/messages.
  • Support the Head of Workplace & Facilities with day-to-day running of the site and facilities duties.
  • Assist in managing our Health & Safety, and sustainability policies.
  • Deliver the professional greeting of clients and visitors, to the highest standards.
  • Ensuring the maintenance of guest areas is up to standard.
  • Ensure good management of the keys on site.
  • Manage room reservations, catering, and cleaning where necessary.
  • Managing the shipment for new joiner's IT equipment for employees working from home as well as safe return of equipment from leavers.
  • Supporting IT team on ensuring IT equipment is available for staff in the office/studio.
  • Managing incoming and outgoing mail/parcels/packages.
  • Support all employee communication.
  • Act as the First Aider and Fire Marshall - training will be provided.
  • Help with coordinating repairs to site and keeping track of site jobs.
  • Manage our training program admin for the office.
  • Act as the office administrator whereby you will manage inventory of office supplies, including stationery, IT equipment and stocking the kitchen area to ensure smooth office operations.
  • Help manage our supplier partners and planned maintenance visits, ensuring remedial are carried out in a timely manner.
  • Deal with enquiries about work experience/internships
  • Mailing lists, collating, building, and managing.

Minimum Requirements:

  • Proven experience in the position of interest.
  • Excellent verbal communication skills.
  • Great interpersonal and teamwork skills.
  • Exceptionally organised.
  • Positive 'can-do' attitude.
  • Change To - Ability to remain calm under pressure.

This is a temporary to permanent role (£30-£32k), trial day (paid) will be required prior to joining, working Monday-Friday 9-5 / 10-6. Please note on various days, hours will vary.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.