A fantastic opportunity to join a highly successful Advertising Agency. This is a hybrid position, based in the office 4 days a week.
Your day-to-day responsibilities will include:
Managing the day-to-day operations of the office.
Prioritising health and safety, establish and implement health and safety procedures. You will also ensure that all employees are kept up to date on health and safety policies, making sure that there are sufficient first aid and fire warden representatives.
Ensuring that the office and meeting rooms are well presented and operational, raising any issues when required.
Preparing the meeting rooms for upcoming meetings, making any changes necessary, to accommodate for the meetings.
Liaise with contractors to organise building work and maintenance, when necessary.
Act as the point of contract for IT support and manage relationships with the IT support staff, and overseeing the tech set up of the office.
Ensuring the office remains fully stocked.
Act as the point of contact for catering when catering is required in the meeting rooms.
Establishing a formal process of running the post room and the allocation of employee lockers.
Working with other internal teams, to provide support with office internal events.
Assist with the onboarding of new starters and the offboarding of leavers.
Working closely with the COO to ensure operational tasks are carried out in a timely manner.
Experience/ skills required:
Proven experience in a similar role, ideally in a media/creative organisation.
Great organisational skills, with the ability to self-motivate and manage multiple tasks.
Good attention to detail.
Experience using Microsoft 365, including Outlook, Excel, PowerPoint, and Teams.
A positive attitude with an ability to demonstrate initiative and proactivity.
Problem solving skills to find creative solutions.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
