We're excited to offer a fantastic opportunity for an experienced Executive Assistant to join a vibrant, global media organisation on a temporary basis, supporting three C-suite executives - the CCO, COO, and CSO - in a fast-paced, collaborative office.
The ideal candidate is proactive, organised, and adaptable, with a flexible "can-do" attitude.
Key Responsibilities:
- Extensive diary management across multiple time zones, coordinating internal/external meetings and resolving scheduling conflicts.
- Complex international travel and accommodation bookings, including visa coordination, with attention to detail and cost-efficiency.
- Meeting preparation, including agenda creation, presentation support, and liaising with stakeholders for input.
- Client meeting logistics - booking rooms, arranging catering/IT, and greeting visitors with professionalism.
- Processing expenses accurately and on time.
- Supporting onboarding, interview scheduling, and occasional office management tasks (e.g. IT kit/stationery orders).
- Project coordination - assist with events, research, and cross-team collaboration on initiatives and reports.
- Client-facing support - represent the agency's values, coordinate external communications, and manage delivery of key documents.
Key Requirements:
- Immediate availability with no notice period
- EA experience supporting senior leadership (Media/Creative industry experience preferred)
- Strong diary and travel management expertise
- Excellent communication and organisational skills
- Confident team player with a proactive mindset
- Able to thrive in a dynamic and fast-paced environment
If you are available immediately and interested, please apply today and I will be in touch if your skills match!
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
