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EA (Temp) - Production/Development

  • Location: London
  • Salary: £36,000.00 - £38,000.00 per annum
  • Job Type:Temporary

Posted 11 months ago

  • Sector: office support
  • Type: office-based
  • Contact: Rebecca Ramsden
  • Contact Email: rebecca.ramsden@handle.co.uk
  • Duration: TBC
  • Start Date: Immediate
  • Expiry Date: 06 August 2024
  • Job Ref: BBBH110531

Are you passionate about the film and television industry? Do you thrive in a dynamic, fast-paced environment and excel at organisation and communication? We are seeking a Production Executive Assistant to support at this established production house. This role is perfect for someone who enjoys being at the heart of a bustling department, managing schedules, and ensuring seamless communication.

Key Responsibilities:

  • Diary Management:

    • Serve as the first point of contact, handling calls and greeting guests with professionalism and discretion.

    • Manage the executive's schedule, arranging meetings with talent, writers, directors, and internal teams.

    • Coordinate with other key executives to ensure meetings and calls are appropriately scheduled and prepared for.

    • Keep the executive informed and prepared for meetings, including reviewing relevant materials and follow-ups.

  • Travel & Events:

    • Arrange national and international travel and accommodation for talent and executives.

    • Organise internal and external screenings, departmental events, and talent meetings.

  • Meetings & Communication:

    • Assist in preparing agendas for weekly internal development meetings.

    • Take minutes, track tasks, and ensure follow-up actions are completed.

    • Liaise with production, legal, and finance teams to maintain efficient communication and information flow.

  • Submissions & Script Management:

    • Oversee the submissions log and coordinate with external readers.

    • Manage and circulate coverage to the development team, and draft responses as needed.

    • Handle scripts, including proofing, editing, labelling, and secure distribution.

    • Support the development team with creating beat-sheets, project synopses, and tracking script changes.

  • General Admin Support:

    • Research industry trends, projects, and talent for meeting preparation.

    • Reconcile business expenses and manage departmental calendars.

    • Ensure the office environment is well-organised and executives have everything needed for long meetings or events.

Qualifications:

  • Previous experience as an Executive Assistant, ideally within the film or television industry.

  • Excellent organisational skills, with the ability to manage a busy diary and prioritise tasks effectively.

  • Strong interpersonal and communication skills, with the ability to handle confidential information with discretion.

  • Confidence in using IT systems and ensuring swift communication within the department.

  • Flexibility and stamina to adapt to changing schedules and last-minute requests.

  • A genuine interest and enthusiasm for film, television, and the arts.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.