Handle Recruitment are looking for an Events Operations Assistant to join our clients international portfolios.
London | Hybrid - 3 days in office
£27,000 + 10% bonus
Lots of opportunities for international travel and career development!
About Our Client:
Our client is an international business specialising in delivering high-quality live and digital events across a wide range of sectors, including Energy, Transport, Internet Retailing, Life Sciences, and Defence. They connect decision-makers with innovative solutions, providing networking, marketing, and information platforms for mature and emerging markets worldwide.
The Opportunity:
Our client is seeking an Operations Executive to join their events team. The role primarily involves organising small events and supporting medium-to-large conferences and exhibitions across multiple sectors. This is a hands-on, hybrid role with opportunities for international travel and exposure to a broad range of event operations.
Key Responsibilities:
- Organise small events, including conferences, table-top exhibitions, dinners, and meetings from conception to completion, with guidance from a manager.
- Support the delivery of medium and large conferences and exhibitions across the business.
- Assist with virtual events, including platform setup, speaker liaison, design features, and live-stream coordination.
- Manage exhibitor and sponsor logistics to ensure all packages are delivered as sold.
- Prepare and communicate detailed technical manuals for exhibitors, with managerial support.
- Liaise with speakers, ensuring smooth delivery of conference programmes.
- Arrange travel and accommodation for staff and speakers within pre-set budgets.
- Support budget management, purchase orders, and invoice reconciliation under manager guidance.
- Work with suppliers to manage signage, AV, catering, and sponsored items.
- Assist with health and safety compliance and related documentation.
- Support post-event evaluation and identify opportunities for process improvement.
- Collaborate with cross-functional teams and take part in business-wide working groups.
- Build strong relationships with customers, ensuring excellent service to exhibitors and delegates.
- Undertake any ad hoc administrative or operational tasks as required.
Knowledge, Skills, Attitude and Behaviour:
- Some experience in conferences and exhibitions desirable.
- Organised, methodical, and able to manage time effectively.
- Strong communication and interpersonal skills; able to engage with a wide range of people.
- Self-motivated, proactive, and adaptable.
- Customer-focused mindset with problem-solving ability.
- Comfortable embracing new technology and IT systems.
- Able to work calmly under pressure and willing to work long hours or weekends when required.
Benefits:
- Competitive salary benchmarked against the industry.
- 25 days' holiday annually plus your birthday off.
- Wellbeing perks including gym membership, cycle-to-work scheme, volunteer days, and Employee Assistance Programme with counselling sessions.
- Private healthcare.
- Competitive pension scheme.
- Training and professional development opportunities.
- Company off-sites and team social events.
Apply below today to proceed your application!
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
