Our client is a registered charity dedicated to helping individuals within the music industry who are affected by mental health and/or addiction. To do this vital and life-changing work they are looking to hire a dedicated Exec/Office coordinator who will do vital work to provide seamless support to the CEO and wider organization.

This stand-alone support role will be varied and have touchpoints across the entire organization so previous experience, or an understanding of HR, governance and basic financial admin will be a huge advantage. This is a fantastic opportunity for a highly organized and detail focused coordinator with excellent communication skills to support a friendly and close-knit team doing amazing work dedicated to making a positive impact on people's lives. Duties will include:

Manage the CEO's diary, scheduling internal and external meetings.
Prepare agendas, presentations, minutes, and supporting documents.
Act as liaison between CEO, trustees, and stakeholders as needed.
Minute and action outcomes of all relevant leadership meetings
Support trustee coordination and compliance tasks (e.g. collecting declarations, assisting with annual returns).
Assist in recruitment processes and maintain HR records.
Organise staff onboarding and training logistics.
Maintain and improve administrative systems, filing, and document management.
Keep meticulous records of all policy developments, ensuring that they are all reviewed on an annual basis
Coordinate all office operational tasks e.g. reports, renewals, contracts etc.

Essential Skills/Experience

Excellent organisational, planning, and time-management skills.
High attention to detail and ability to manage multiple tasks simultaneously.
Strong written and verbal communication.
A good understanding of Human Resources processes
Proficient in Microsoft Office, Google Workspace, and digital scheduling tools.
Discretion, integrity, and trustworthiness handling confidential information.
Proactive, problem-solving mindset and ability to work independently.

Highly desirable if in addition to the above you have prior experience working in charity/not for profit sector, experience with HR process and a connection to or understanding of the music industry.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.