We are seeking a highly organised and proactive Office Administrator & Receptionist to support the smooth and efficient running of the day-to-day business activities for a global Entertainment business. This is a varied, hands-on role combining front-of-house reception duties with administrative, logistics and cross-departmental support.
We are looking for someone who is a confident communicator, capable of managing multiple priorities while maintaining a professional and welcoming environment for staff, clients and visitors.
- This role is working 10am - 6pm and based in the office 5 days per week in SW London.
- Salary: £27,000 (dependent on experience).
- This is a Temp to Perm opportunity.
Key Responsibilities
Front of House & Office Support
- Welcome visitors, prepare refreshments and manage meeting arrivals.
- Answer and direct incoming calls professionally.
- Maintain meeting rooms, keep the office organised, clean and well presented.
- Manage office supplies, kitchen provisions and printer consumables.
- Liaise with cleaners and oversee general facilities needs.
- Arrange confidential waste disposal.
Logistics & Shipping
- Organise and track domestic and international shipments through to delivery.
- Maintain courier spreadsheets and resolve shipment queries.
- Check and reconcile courier invoices.
- Maintain off-site product storage.
Travel & Events
- Book staff travel including hotels, trains, flights and taxis.
- Assist with arranging off-site meetings and events.
Operational Support
- Provide administrative assistance across departments as required.
- Support Licensing tasks, including contract administration and product shipments.
- Handle customer service queries and arrange replacements or refunds where needed.
- Assist E-Commerce Production with invoices and documentation.
- Provide monthly support to Finance with advertising and production costs.
- Respond to ad hoc requests to ensure smooth daily operations.
Skills, Experience & Attributes
Essential
- Previous experience in an administrative or office support role.
- Professional reception or front-desk experience in a busy environment.
- Highly organised, with the ability to manage multiple tasks and priorities.
- Strong interpersonal skills and ability to work across teams at all levels.
- Excellent attention to detail, data accuracy and problem-solving ability.
- Adaptable, reliable and able to see tasks through to completion.
- Proficient in Microsoft Suite.
- Confident communicator via email, telephone and in person.
- Self-motivated with good time management and willingness to learn new processes.
Personal Qualities
- Positive, flexible and solutions-focused.
- Calm under pressure with a professional manner at all times.
- Takes pride in maintaining an organised and welcoming workplace.
Interested? Please apply with your up-to-date CV. This role is to start ASAP.
Handle Recruitment is acting as an Employment Business in relation to this vacancy.
