A fantastic opportunity to be part of a fun, successful, innovative beauty brand, based full time in the London Soho office, Monday to Friday.
Our client is keen to appoint an experienced team assistant/ PA with further experience within office management and operations.
Suitable candidates will be highly efficient, incredibly well organised and helpful.
Key responsibilities include:
- Diary management
- Processing expenses
- Organising travel, accommodation, restaurant bookings, and scheduling client meetings
- Liaising with various internal and external individuals
- Ensuring Health & Safety requirements are up to date
- Keeping track/ recording staff vacation days and absences
- Implementing and maintaining office procedures/ administrative systems
- Completing ad hoc projects as they arise
- Acting as front of house for all enquiries as well as meeting and greeting visitors, booking conference rooms, etc
- Regularly liaison with contractors & suppliers to ensure the smooth running of the office
- Submitting all business receipts and invoices
- Ordering and maintaining office supplies and stationery
- Ensuring the kitchen is fully stocked at all times
Key Candidate Criteria:
- Strong interpersonal skills with the ability to deal with people at all levels
- Highly proficient in Microsoft Office, Slack, Zoom and Gsuite
- Experience and/ or interest in beauty/ wellness/ retail highly desirable
- Extremely efficient with the ability to prioritise a busy workload and take multiple tasks on board simultaneously
- Proactive thinker - pre-empting situations and requirements ahead of time, (as opposed to waiting to be asked)
- Problem-solver and motivated self-starter
- Ability to work both independently and collaboratively as part of a team
This is a temporary position with immediate start, therefore we cannot consider applicants on notice.
The duration is for one month initially, with strong possibility to extend.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
