Superb opportunity for an organised, agile and dynamic Executive Assistant to support the managing director at a global communications agency. Based in Central London, this role is starting ASAP and will be for an initial six months. The successful candidate will have extensive experience supporting at senior level, working within a demanding and high pressured environment and will have previously worked within the communications industry, preferably for an MD. The ability to adapt, multi-task and problem solve against strict deadlines, is absolutely crucial in this role.
Key Responsibilities: -
- Responsible for all diary activity for the MD, full inbox management; meeting preparation, minute taking, expenses and ensuring all important administrative tasks are dealt with in a timely and professional manner.
- Coordinating and planning all travel, accommodation and complex travel itineraries.
- Manage all correspondence; reviewing and prioritising all communications, delegating where appropriate, drafting responses on behalf of the MD, and identifying high priority items directly.
- Understanding the MD's needs in order to successfully manage, plan and coordinate schedules.
- Research incoming issues and concerns put forward to the MD, including those of a sensitive and confidential nature.
- Work closely with the MD and ensuring they are well informed of relevant commitments and responsibilities, following up appropriately.
- Act as an ambassador to the business where necessary and communicate relevant and urgent information back to the MD.
- Managing the MD's personal appointments and last minute diary commitments.
Key Skills Required: -
- Advertising or Marketing experience essential.
- Excellent communication and organisational skills.
- Proven EA experience at Director level.
- Highly organised and able to multi-task effectively.
- Self-motivated and proactive.
- Problem solver and confident decision maker.
- Approachable with a positive attitude.
Handle actively welcomes applicants from under-represented backgrounds
PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then you have not been shortlisted for the position you have applied for.
