We are keen to speak with immediately available, highly experienced Team Administrators/PAs, who are based in/ around West London.
Providing administration support to the business, data analysis and reporting from across the whole business. Diary management, meeting organisation and hosting, as well as coordination of multiple tasks daily and in line with our client's overall Mission, Vision, Values and Objectives.
Key Accountabilities:
Diary management - monitor, maintain and manage CEO commitments (internal & external) and Operations Director commitments, as required
Meeting organisation - set up weekly, monthly, annual / ad hoc meetings as required
Liaise and engage with key stakeholders as needed (senior and board level counterparts) by the CEO and Operations Director
Guest company correspondence - liaise on behalf of and build relationships with exec points of contacts
Data collation and analysis from across the business, packaging and presenting the content in a professional and engaging way
Support in the organisation or some guest events/service/initiatives led by the Events Experience Manager and Head of Guest Experience
Support on the organisation of team initiatives led by the People & Culture Manager
Report writing and preparation - support with weekly, monthly, and quarterly report collation and production (internal/external), writing, formatting, and producing final documents for circulation with a focus on attention to detail and in line with business guidelines
Supporting the wider teams with specific projects, as required by the business
Sensitive data handling - preparing and producing confidential correspondence, as appropriate / required
Meeting attendance/follow-up, as / when required to attend, take minutes, dictation, prepare presentations, documents, or minutes in advance / following
Expenses - monitor and process all expenses of the CEO and Operations Director liaising with the accounts team as part of the process
Travel management - book car/train journeys, as appropriate
Office Management, working closely with the Operations Coordinator
Essential Skills:
Minimum of 5 years previous experience in a varied administrative/ PA position
Proven outstanding organisational skills
Ability to manage changing priorities and a very varied and demanding task list with a flexible approach
Over 5 years of outstanding proficiency in the use of MS Office (Word, Excel, Outlook and PowerPoint), with general IT skills/knowledge advantageous
Excellent communication skills - both written and verbal, with the ability to communicate with a range of different stakeholders at various levels of seniority
Outstanding time management and proactive planning
Energy & drive to deliver excellence
Working Hours:
Monday to Friday, 08.30 am to 5.30 pm - full time in the office- remote working is not possible.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
