Handle are working with a global marketing agency looking for an Executive Assistant to support senior leaders and keep the agency running smoothly. This role is initially a 3 month temporary opportunity with the potential to extend.
This is a busy and fast paced role where no two days will ever be the same! If you thrive in working in a fast-paced environment with PR/ Marketing agency experience we'd love to hear from you.
Please Note: this role is to start ASAP - December 8th! So please only apply if you re immediately available.
The role
You'll provide tiered support to a range of stakeholders from full-on exec assistance to light-touch admin, plus help with general office coordination and internal events.
You will:
- Own complex diary and inbox management for senior leaders
- Plan and prioritise busy schedules, resolve clashes, prepare leaders for meetings, and keep on top of email traffic - flagging what matters and responding on their behalf where appropriate.
- Arrange travel and itineraries
- Book UK and international travel, accommodation and transfers, ensuring all details are accurate, cost-effective and clearly documented in easy-to-follow itineraries.
- Organise meetings and key sessions
- Handle end-to-end logistics: booking and preparing meeting rooms, printing or sharing materials, creating polished presentations, arranging catering and capturing actions and minutes when needed.
- Process timesheets and expenses
- Ensure timesheets are completed on time and that expenses are submitted, coded correctly and tracked through to approval and payment.
- Provide ad hoc admin support across wider teams where necessary
- Support day-to-day office operations and events
About you
- Proven experience in a similar EA/ PA role
- Experience working within a Marketing and or PR agency
- Confident managing multiple stakeholders with different needs
- Exceptionally organised with strong time-management skills
- Clear, professional written and verbal communicator
- Discreet, trustworthy and comfortable handling confidential information
- Happy to use your initiative and make routine decisions
- Calm, adaptable and at home in a fast-paced agency
- Proficient in Office 365 (especially PowerPoint); experience with D365 and similar tools a bonus
Hours
Monday-Friday, 9:00am-5:30pm with 2 days WFH.
If you're an EA who loves variety, pace and people and are immediately available we'd love to hear from you.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
